Catering Hall in Setauket, NY
Your Event Deserves More Than Ordinary
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Event Venue Suffolk County
You’re not just booking a space—you’re investing in peace of mind. Your guests will remember the seamless flow, the perfect ambiance, and how effortlessly everything came together.
No more juggling multiple vendors or worrying about last-minute details. Our professional team handles the coordination while you focus on celebrating with the people who matter most.
Whether you’re planning an intimate anniversary dinner for 50 or a grand wedding reception for 200, your event unfolds exactly as you envisioned it—without the stress that usually comes with event planning.
Party Venue Long Island
Ballroom Factory Dance Studio has been creating memorable celebrations in Setauket and throughout Suffolk County for years. What sets us apart isn’t just our elegant venue—it’s our understanding of what makes events truly special.
Located in the heart of Setauket, we’ve hosted everything from intimate family gatherings to elaborate wedding receptions. Our team knows the local community, understands Long Island traditions, and recognizes that every celebration has its own personality.
This isn’t a corporate event factory. We’re a locally-owned studio where your event gets personal attention from people who genuinely care about making your day perfect.
Wedding Catering Suffolk County
First, you’ll tour the space and discuss your vision with our event planning team. We listen to your ideas, understand your budget, and help you see how the venue can be transformed for your specific celebration.
Next, we create a customized package that includes everything you need—from layout design to vendor coordination. No hidden fees or surprise charges. You’ll know exactly what you’re getting and what it costs.
On your event day, our professional staff handles setup, coordination, and cleanup. You arrive to a perfectly prepared venue and leave without worrying about the details. Your only job is to enjoy your celebration.
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Ballroom Rental Suffolk County
Your catering hall rental includes flexible space configuration, professional event coordination, and state-of-the-art facilities. The venue accommodates both intimate gatherings and large celebrations with customizable layouts that match your event’s style.
Suffolk County families appreciate the convenience of working with a team that understands local preferences and traditions. Whether you’re celebrating a milestone anniversary, hosting a corporate event, or planning the wedding of your dreams, our venue adapts to your specific needs.
Our location in Setauket provides easy access for guests throughout Long Island while offering the elegant atmosphere your celebration deserves. Our professional staff ensure every detail is handled, from initial setup to final cleanup.
What's included with the catering hall rental in Setauket?
Your rental includes the venue space, tables, chairs, basic lighting, and professional event coordination. Our team handles setup and breakdown, so you don’t need to worry about logistics on your event day.
You’ll also get access to our event planning expertise, helping you coordinate with preferred vendors and customize the layout to match your vision. Our venue provides flexibility for both small intimate gatherings and larger celebrations up to 200 guests.
Additional services like specialized lighting, décor, or entertainment can be arranged through our network of trusted local vendors who understand the venue and work seamlessly with our team.
How far in advance should I book the venue for my event?
For weddings and major celebrations, booking 6-12 months in advance gives you the best selection of dates, especially for popular times like spring and fall weekends. Corporate events and smaller celebrations often have more flexibility.
Suffolk County’s event season runs heavily from May through October, so these months fill up fastest. Winter and early spring dates typically offer more availability and sometimes better pricing.
We recommend scheduling your venue tour as soon as you have a general timeframe in mind. Even if your date isn’t set in stone, seeing the space helps you visualize your event and make informed decisions about timing.
Can you accommodate dietary restrictions and special catering requests?
While Ballroom Factory focuses on providing the venue space and coordination, we work with a network of trusted caterers throughout Suffolk County who can accommodate virtually any dietary need or cuisine preference.
Our preferred catering partners are familiar with our venue’s kitchen facilities and service requirements, ensuring smooth execution for your event. Whether you need kosher, halal, vegan, or gluten-free options, we’ll connect you with caterers who specialize in your requirements.
Our team helps coordinate between you and the caterers, handling logistics like delivery timing, setup requirements, and service coordination so everything flows seamlessly on your event day.
What makes your venue different from other catering halls in Suffolk County?
Unlike traditional catering halls, Ballroom Factory combines elegant event space with professional dance instruction capabilities. This means you can host your celebration and also arrange dance lessons for wedding preparation or entertainment during your event.
Our personalized approach means you’re working with a local team who knows Setauket and the surrounding communities. We understand Long Island traditions and can offer insights about local vendors, timing, and logistics that larger venues simply can’t provide.
Our venue’s flexibility is another key advantage. Rather than forcing your event into a standard package, we customize the space, services, and coordination to match your specific vision and budget.
Do you provide event planning services or just the venue space?
We provide comprehensive event coordination as part of your rental. This includes space planning, vendor coordination, timeline management, and day-of-event supervision to ensure everything runs smoothly.
Our team helps you think through logistics you might not consider—like guest flow, music timing, and coordination between different service providers. We’ve handled hundreds of events and know how to anticipate and prevent common issues.
While we’re not full-service wedding planners, our event coordination covers all venue-related aspects of your celebration. For couples or families who want additional planning support, we can recommend trusted local wedding planners who work well with our venue.
What's the capacity and layout options for events at your venue?
Our venue accommodates anywhere from intimate gatherings of 25 guests up to larger celebrations of 200, with flexible layout options to match your event style. Whether you prefer round tables for conversation, long banquet tables for family-style dining, or cocktail-style standing arrangements, the space adapts.
For weddings, popular configurations include ceremony and reception in the same space, or separate areas for different parts of your celebration. Our venue’s dance floor can be expanded or reduced based on your needs and guest count.
We provide detailed floor plans during your consultation, showing you exactly how your guest count and preferred style will work in the space. This helps you visualize the event and make informed decisions about layout, décor, and logistics.
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